Quantity surveyors play a crucial role in managing contract changes and variations in construction projects. Here’s a step-by-step overview of how we at ProQS Limited handle this process.
We start by thoroughly reviewing the original contract documents to understand the scope of work, specifications, and contract conditions. This helps us establish a baseline for evaluating changes and variations.We work closely with project managers, engineers, and other stakeholders to identify any potential changes or variations to the original scope of work. This can include changes in design, materials, quantities, or specifications.
Once a change or variation is identified, we assess its impact on the project in terms of time, cost, and resources. We then quantify the changes and evaluate the potential effects on the project’s budget, schedule, and overall feasibility.
We prepare detailed cost estimates for the proposed changes or variations. This involves assessing the cost implications, such as additional labour, materials, equipment, or subcontractor costs. We may also consider indirect costs, overheads, and potential risks associated with the changes.
We Limited create comprehensive documentation to support the change or variation claims. This includes preparing detailed reports, cost breakdowns, quantity take-offs, and any other supporting documents required by the contract. We ensure that all relevant parties, such as the client, contractor, and project team, are informed and have access to the necessary information.
We engage in negotiations with the client or contractor to reach an agreement on the changes or variations. We then present their findings, cost estimates, and supporting documentation to support our case. Negotiations may involve discussions on pricing, schedule adjustments, and potential trade-offs to mitigate the impact of the changes.
Once an agreement is reached, we assist in preparing the necessary contract amendments. We ensure that the changes are properly documented, including any adjustments to the project’s scope, schedule, or budget. This helps formalise the changes and ensures clarity for all parties involved.
Throughout the project, we continue to monitor the changes and their impact on the budget. We continue to track costs, variations, and any additional work to ensure proper cost control. This includes regularly updating cost reports, conducting valuations, and managing the financial aspects of the project.
By following these steps, we help manage contract changes and variations effectively, ensuring that the project remains on track and within budget while accommodating necessary modifications.
For further information about Managing Contract Changes and Variations, or for any of your quantity surveying needs, talk to ProQS. Call today on 01206 654003
