Transforming project email management with intelligent filing and instant access
As projects grow in scale and complexity, managing communication becomes a critical challenge. Ideagen Mail Manager – first developed by Arup – is transforming how architecture, engineering and construction (AEC) professionals handle email and document workflows, offering unmatched efficiency, visibility and control.
The hidden cost of mismanaged emails
In many AEC organisations, email remains the dominant form of communication across internal teams, clients, contractors and suppliers.
But when email management is inconsistent or unstructured, it becomes a silent productivity killer. Teams spend hours each week searching for important correspondence, dealing with duplicate threads or missing key updates altogether. This leads to delays, costly rework and a breakdown in accountability.
A single missed email can mean a missed deadline, a compliance risk or even a legal dispute. And when staff leave the business, they often take their inbox history with them, leaving teams in the dark on project decisions.
Designed for project environments
Ideagen Mail Manager understands the unique pressures AEC teams face. It integrates seamlessly with Microsoft Outlook to help teams file, find and share emails up to 90% faster than traditional methods. The result is more time focused on high-value work and fewer delays caused by information silos.
Its intelligent filing assistant learns from user behaviour, automatically suggesting the most relevant project or client folder. Teams can trust that correspondence is saved in the right place and accessible to all stakeholders, whether in the office or on-site.
Key features:
- Machine learning-based email filing.
- Teams Chat Filer integration.
- Lightning-fast search across all emails and attachments.
- Outlook add-in (no new systems to learn).
- Full audit trail and compliance-ready.
- Shared access across teams and locations.
- Supports dictated filing structures.
Enhanced search, security and compliance
In a sector where project data must be preserved for regulatory and contractual reasons, having a robust audit trail is vital. Ideagen Mail Manager’s search functionality enables users to instantly retrieve emails and attachments, no matter when or where they were filed.
It supports strict IT governance and security standards, adapting to your company’s dictated storage locations IT infrastructure’s privacy and security protocols. This ensures sensitive communications are protected and recoverable, which is crucial for managing risk and supporting dispute resolution.
Trusted by global leaders
With over 3,600 clients and 147,000 users worldwide, Ideagen Mail Manager has become the trusted solution for businesses that demand control over their communication. It’s not just about filing emails, it’s about creating clarity, compliance and confidence across your projects.
Learn more, visit our website: www.mailmanager.com or schedule your free demo to see Ideagen Mail Manager in action.
*Please note that this is a commercial profile.
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